Privacy Policy

1. Introduction

COPENG ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our attendance management platform.

2. Information We Collect

Personal Information

• Name and email address
• Company and organizational information
• Employee identification details
• Phone numbers and contact information

Attendance Data

• Clock-in and clock-out timestamps
• Location data (GPS coordinates) when using geofencing features
• QR code scan records
• Attendance status and patterns

Device Information

• Device type and operating system
• Browser type and version
• IP address

3. How We Use Your Information

We use the collected information to:

• Provide and maintain our attendance management services
• Verify employee identity and location during clock-in/out
• Generate attendance reports and analytics
• Calculate salary deductions based on attendance policies
• Send notifications and alerts related to attendance
• Improve our services and user experience
• Comply with legal obligations

4. Location Data

When geofencing is enabled, we collect location data only at the time of clock-in and clock-out. This data is used solely to verify that employees are within the designated work area. We do not continuously track employee locations.

5. Data Sharing

We do not sell your personal information. We may share your data with:

• Your employer (for attendance records and reports)
• Service providers who assist in operating our platform
• Legal authorities when required by law

6. Data Security

We implement industry-standard security measures to protect your data, including encryption in transit and at rest, secure authentication, and regular security audits. However, no method of transmission over the Internet is 100% secure.

7. Data Retention

We retain attendance data for the period specified by your employer or as required by applicable laws. Upon account termination, we will delete or anonymize your data within 90 days, unless retention is required for legal purposes.

8. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Object to data processing
• Data portability

9. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at privacy@copengvetures.site.